For Local Authorities
You are trying to do right by some of the most vulnerable learners in your area. Waypaths gives you the infrastructure to make that possible.
The referral process is fragmented. The spreadsheets are multiplying. The person who knows all the local AP is drowning, or leaving. And when a placement breaks down, everyone starts again from scratch.
This isn’t a failure of effort. It’s a failure of infrastructure. And it’s one we can fix.
Waypaths gives local authority inclusion and commissioning teams shared infrastructure for structuring learner needs, understanding current support, comparing individual internal and external services, coordinating decisions and reviewing what happens next.
The problem we’re solving
LA inclusion teams are carrying an enormous amount. Referrals arrive incomplete. Provider evidence and local checks can be spread across different systems and people. Under time pressure, teams may have limited opportunity to compare the detail of individual services. When a placement doesn’t work out, the process restarts from zero and a young person waits longer than they should for the right support.
The burden is not only financial. Administrative pressure affects staff capacity, families can face repeated requests for the same information, and learners can experience delays while different parts of the system try to reconstruct the same picture.
Waypaths exists because this is solvable. Support exists across schools, local authorities and specialist services, but it is difficult to see as one coherent picture. What’s missing is infrastructure that connects learner needs, current support, individual services, decisions and review.
Built around how LA inclusion teams actually work
Waypaths supports the journey from first referral through to review in a shared, permissioned system, so relevant people can work from the information they are authorised to access.
Matching that means something
Service-level comparison uses structured information about individual internal and external services. Eligibility, essential requirements, suitability and practical feasibility stay visible so teams can make and record their own decisions.
Visibility of outcomes across the system
See what support is in place, what needs are being addressed, what remains unresolved and what review information is available across the learners your team is responsible for.
How it works for LAs
Upload a learner profile and tell us about them, not just their needs on paper but who they actually are. The young person who loves horses and does their best learning outdoors. The child who is fascinated by dinosaurs but needs to learn from a sensory swing in his bedroom. The teenager who thrives one-to-one but shuts down completely in a busy room. We can show you who can accommodate that.
Waypaths compares needs against provision at service level using structured information about individual internal and external services. Teams can see what a service says it can deliver, which requirements appear to align, and which details such as current capacity or access still need to be confirmed before a decision is made. Relevant service evidence and review status can sit alongside the comparison. Decisions, responsibilities and review activity can then remain connected to the same permissioned picture.
The aim is to reduce repeated chasing and rebuilding of information, and to make it easier to consider relevant services beyond those already familiar to the team.
1
Build the learner profile
Tell us who the young person is, what they need and what works for them. The permissioned profile can support continuity across settings, reducing the need to rebuild the same information from scratch.
2
Find the right match
Waypaths compares the learner’s confirmed needs and requirements with structured information about individual services, while keeping missing or unconfirmed information visible for human review.
3
Track it all the way through
From identified needs and current support through to service decisions, coordination, feedback and review. Relevant people can work from the same permissioned picture.
What changes
A consistent process behind every placement decision
Use a consistent structure for learner information, service comparison and recorded decisions. Relevant service evidence can sit alongside the workflow, helping teams show what information was available and how decisions were reached.
Better-informed service decisions
Compare services against what a young person needs to do well, rather than relying on familiarity alone. Teams can consider suitability and practical feasibility together before making and recording a decision.
A process your team can sustain
When the process is clear and the information is centralised, the weight doesn’t fall on one person. Staff can move, be absent or leave without taking critical knowledge with them.
Be part of building it
We’re preparing a pilot with participating organisations. Participating organisations will help test the workflows, information and safeguards needed in practice, with feedback informing further development. We’ve worked inside this sector. We know what’s not working. We want to build something better with the people who understand it best.
Pilot participation details and wider rollout arrangements will be confirmed separately with interested organisations.
Pilot timing will be agreed with participating organisations.